Department of Health and Family Services
Division of Children and Family Services
Division of Supportive Living
Memo Series DCFS-2000 12 /ACTION
Memo Series DSL 2000 -09 /ACTION

September 22, 2000

      CALENDAR YEAR 2001

To: County Board Chairpersons
County Departments of Community Programs Directors
County Departments of Developmental Disabilities
      Services Directors
County Departments of Human Services Directors
County Departments of Social Services Directors
From: Susan N. Dreyfus
Division of Children and Family Services
Sinikka McCabe
Division of Supportive Living


This memo provides the notification of Community Aids allocations for 2001. Counties can use this information to prepare their 2001 budgets.

The purpose of this memo is to provide you with notification of your CY 2001 Community Aids Allocations. All of the figures in this allocation notice cover calendar year 2001.

The following information is described in this memo:

  1. Background on the 2001 Community Aids Allocation

  2. Attachments
  • Public Participation Process Planning
  • CY 2001 County Community Aids Allocation
  • Community Options Program Detail
  1. Information on CY 2001 Community Aids Allocations

The attached schedules reflect the anticipated contract amounts for Community Aids and other programs. Please remember that the state will begin a new biennial budget period (2001-2003) on July 1, 2001. The CY 2001 allocations identified on the attachments are for the entire 12 months of the calendar year. This assumes, therefore, that the 2001-2003 biennial budget will include sufficient funding to support these allocations for the last 6 months of 2001. If changes are made in the state budget, the 2001 allocations will be adjusted (up and down) accordingly.

Carry-over Community Aids Funds.   The county can carry over up to 3% of the following:

Basic County Allocation
Family Support
Alzheimer’s Family and Caregiver Support
Community Mental Health Block Grant Services
AODA Block Grant

The AODA Block Grant Allocation and Community Mental Health Services Block Grant Allocation funds carried over must be used for their original purpose. The other funds become general carry-over funds and are made available on a one-time basis after the previous years’ contract has been reconciled.

Planning and Budgeting Requirements

Counties must meet the requirements in s.46.031(3)(b) for Departmental approval of a public participation process for counties without a citizen advisory committee. Counties without a citizen advisory committee must use the attached updated version of Form 4 and instructions (Attachment I - Public Participation Planning Process).

Counties are required to submit to the Department a proposed budget. See DCFS Numbered Memo 95-48 for information on this process.

Finally, it should be noted that the Council on Developmental Disabilities (WCDD), under s. 51.437(2)(a)3, Wisconsin Stats., has review and advisory responsibilities on community budgets and plans for programs affecting persons with developmental disabilities. The Council will issue instructions which enable it to carry out these responsibilities.


Basic County Allocation (also see CARS Lines 561 and 681)

The amounts reflect a slight increase in the BCA and funds for foster care rate increases that were folded into the BCA. The BCA level reflects our current knowledge of the federal Social Services Block Grant funding level as a component of the BCA. If federal budget decisions differ from our assumptions, the BCA may have to be modified.

Family Support (577)

These dollars are unchanged from CY 2000.

Community Mental Health Services Block Grant (569)

This is the same amount counties received in 2000.

Substance Abuse/AODA Block Grant (570)

This allocation is the same as the 2000 level.

Alzheimer’s Caregiver Support (381)

This allocation has increased slightly from the 2000 amount.

Total Matchable

This is the sum of all Community Aids funds which are subject to county match.

BCA Less Match (561)

This is the BCA with the state match portion of the BCA removed. If a county does not spend county matching funds, it is still eligible to receive the funds identified in this column based upon reimbursable Community Aids expenses.

 Youth Aids MOE (DSS/HSD Only)

This is the Youth Aids Maintenance Of Effort level which is used in computing the state/county match for human services and social services departments.

State Match/County Match (681)

This amount is based upon 9.89% of all matchable funds.

IV-E Independent Living (360)

Additional federal funds have become available. The Department is considering allocating funds to all counties as a result of the higher federal dollars. Counties which participated in this program will receive a 2001 allocation at least at the 2000 level. This amount is shown on the attached schedule. Counties will be informed at a later date of any additional funding.

COP/COP-W (367)

The attached charts provide the details for the program.

Kinship Care Assessments (380) and Benefits (377)

  1. There is less State aids funding for Kinship Care Benefits (377) available for CY 2001. As a result, allocations were reduced by 3.7%.

  2. As has been done in the past, a de-obligation/re-obligation of Kinship Benefit funds will occur towards the end of the year for counties with projected underspending and those with projected deficits. The DHFS regional office will work with counties during this process.

Brain Injury Waver (BIW) (506)

Estimated program costs are calculated using the actual 1999 cost per day for the county and inflated for 2001 and multiplied by the number of slots on the County’s caseload as of July 1, 2000. The contract is based on revenue generated by each slot per diem rate and locally matched federal MA funds above the state matched daily amount. As of July 1, 2000, all slots have a value of $180 per day.

CIP IA (580)

This amount allocated is based on the anticipated actual costs with reimbursement calculated on slot per diem rates and the federal portion of the amount over the per diem rate. The number of slots is based on the County’s caseload as of July 1, 2000. The 1999 actual cost per day for each county was used as the baseline and then inflated for 2001. The CIP IA fully funded per diem rate reflects the rate of $125 per day for all persons in slots created prior to July 1, 1995; $153 per day for slots created from July 1, 1995 through June 30, 1997; $184 per day for slots created July 1, 1997 through June 30, 2000 and $190 per day beginning on July 1, 2000. The federal funds included represent a county’s proportional share of the federal MA funds which cover approximately 60% of all costs above the amount which can be reimbursed by fully matched MA funds. The total does not reflect any local matching funds.

CIP IB (564) and CIP IB Federal (563)

Reimbursement for CIP IB (564) is based on the average daily claims, which must be less than or equal to the state per diem rate ($48.33) for program participants. The CIP IB federal (563) amount includes the federal share of any costs exceeding the state per diem rate for CIP IB and the federal portion of locally matched slots. If the average daily claim for program participants equals less than the state per diem rate, any unused funds will be applied to the CIP IB federal line (local match slots) to provide MA match during the year-end contract reconciliation. The number of slots for both lines is based on the county’s caseload as of July 1, 2000. The 1999 actual cost per day for each county was used as the baseline and then inflated for 2001. The totals do not reflect any local matching funds.

CSLA (539)

These amounts are allocated based on the 2001 estimated costs. The 1999 actual cost per day for each county was used as the baseline and then inflated for 2001. The number of slots is based on the county’s caseload as of July 1, 2000. Since CSLA does not have a per diem rate the allocation is for the federal portion of approximately 60% of costs. The total does not reflect any local matching funds.

CIP II (384)/COP-W (382)

The CIP II allocations are based upon nursing home bed closures. Beginning with 2001, these funds will be reported on CARS Profile 384. COP-W will continue to be reported on CARS 382. The allocations are based upon current caseload data and will be updated for the final CY 2001 contract.

NOTE: COP/COP-W funds for Fond du Lac, La Crosse, Milwaukee Aging and Portage counties are not included on this schedule. These dollars will be determined when the amounts to be moved to Family Care are finalized.

Foster Care Continuation (365)

These funds are allocated to counties on a client-specific basis. The dollar amount shown may change based upon the number of people served.

IMD Regular Allocation (559)

These funds are awarded to counties when they relocate a person from an IMD to the community and the IMD bed is closed.

IMD Special Relocation/OBRA Relocation Funds (571)

These funds are available to counties for the relocation of individuals from nursing homes or IMD’s who have a mental illness and between the ages of 22-64.

IMD Continuing Placement/MA Card Cost (572)

These funds assist with costs of care and treatment for persons 22-64 years old who have a mental illness and reside in a nursing home declared an IMD.

Other Programs

The schedule also contains 2001 allocations for programs only available in certain counties. The requirements for these programs are similar to 2000 requirements.

ACTION SUMMARY STATEMENT: Counties are to use this information to prepare their 2001 budgets. The budget for Community Aids funds is due to your Area Administrator on December 1, 2000.


(608) 266-8420


cc Area Administrators/Assistant Area Administrators
Bureau Directors
Program Office Directors/Section Chiefs
Tribal Chairpersons/Human Services Facilitator

Attachment I

                                                                                 County(ies) _____________

                                                                                    Agency _______________

 Public Participation
Planning Process


(1)                                              (2)                                                (3)

Date                                         Activity                                     Regional
                                                                                                      Office                                                                                                     Monitoring

Column (1): Date

Indicate the date of the proposed activity. Be as specific as possible. If you are unable to give a specific date now, then indicate a time frame (e.g., June 3-6). As specific dates become known, forward this information to the Regional Office so they may update their copy of the plan.

Column (2): Activities

Each activity that the agency will carry out during the plan’s period should be described in this space. The description should include the nature of the activity, the agencies involved e.g., Aging and Public Health Nurse as well as DSS), the location of the activity, the target group of the activity (e.g., about whom and from whom information is sought).

Column (3): Regional Office Monitoring

Agencies do not complete this column. This column will be used by the DHFS Regional Office to check off and/or comment on the Implementation of the activities.

The Department of Children and Families, protecting children, strengthening families, building communities.