Department of Health and Family Services
Division of Children and Family Services
Division of Supportive Living
     Memo Series DCFS 99-15 /ACTION
     Memo Series DSL 99 -14 /ACTION
      November 8, 1999
          CALENDAR YEAR 2000


To: County Board Chairpersons
County Departments of Community Programs Directors
County Departments of Developmental Disabilities
    Services Directors
County Departments of Human Services Directors
County Departments of Social Services Directors
From: Susan N. Dreyfus
Division of Children and Family Services
From: Sinikka McCabe
Division of Supportive Living

Document Summary

The purpose of this memo is to provide you with notification of your CY 2000 Community Aids Allocations. All of the figures in this allocation notice cover calendar year 2000.

The following information is described in this memo:

           I.   Background on the 2000 Community Aids Allocation

          II.   Attachments

                  - Public Participation Process Planning
                  - CY 2000 County Community Aids Allocation
                  - Community Options Program Detail
                  - Information on CY 2000 Community Aids Allocations

The attached chart reflects a net decrease of the CY2000 BCA of .25%. This decrease is based upon the following factors:

  1. The assumption that federal budget action will (1) reduce the amount of TANF funds that can be transferred to the Social Services Block Grant (SSBG) and used for Community Aids; and (2) a 10 percent decrease in SSBG funding. Currently the federal government is considering reducing from 10% to 4.25% the amount of TANF funds that can be transferred to the SSBG. This would reduce the amount of this transfer by $18.3 million for FFY2000. In addition, the most recent congressional proposal (as of October 30, 1999) reduces the SSBG Funding Level by 10% for FFY2000 which has the effect of reducing Community Aids by $3.4 million in FFY2000. Originally both reductions were scheduled to become effective FFY 2001.

  2.  Increased State GPR funding as approved in the 99-01 biennial budget bill. If there are no cuts in federal funding for FFY00, there will be an increase in the CY2000 BCA of 3.65%. However, using the assumption from 1. above, there is a small net decrease of .25 %.

  3. If the final federal budget decisions result in different funding levels than assumed here, we will amend the CY2000 contracts to reflect the final federal funding levels. For example, if there is no cut or a smaller cut than assumed here, the local assistance portion of the additional funds will be allocated to counties. We would amend the CY2000 contracts to reflect higher federal dollars being made available. We encourage you to monitor the federal situation as closely as you can.

When final budget action at the federal level is taken, we will inform you of the effect on Community Aids. Until such time, the attached allocations are what you should work with for local budget planning.

Carry-over Community Aids Funds. The county can carry over up to 3% of the following:

        Basic County Allocation
        Family Support
        Alzheimer’s Family and Caregiver Support
        Community Mental Health Block Grant Services
        AODA Block Grant

The AODA Block Grant Allocation and Community Mental Health Services Block Grant Allocation funds carried over must be used for their original purpose. The other funds become general carry-over funds and are made available on a one-time basis after the previous years’ contract has been reconciled.

Planning and Budgeting Requirements

Counties must meet the requirements in s.46.031(3)(b) for Departmental approval of a public participation process for counties without a citizen advisory committee. Counties without a citizen advisory committee must use the attached updated version of Form 4 and instructions (Attachment II - Public Participation Planning Process).

Counties are required to submit to the Department a proposed budget. See DCFS Numbered Memo 95-48 for information on this process.

Finally, it should be noted that the Council on Developmental Disabilities (WCDD), under s. 51.437(2)(a)3, Wisconsin Stats., has review and advisory responsibilities on community budgets and plans for programs affecting persons with developmental disabilities. The Council will issue instructions which enable it to carry out these responsibilities.


Basic County Allocation (also see CARS Lines 561 and 681)

The amounts reflect state budget levels and the most recent information regarding the federal budget. In addition, county departments of human services and social services have funds for foster care rate increases and the former Kinship Foster Care benefit and assessment allocations folded into the BCA. The state wide amount for these items is $1,988,500. These dollars were distributed to agencies based upon the average of the 1997 and 1998 foster care caseload. This is the same methodology used to distribute previous increases in foster care funding. The folding in of these dollars to the BCA results in varying increases among county agencies due to how their average foster care caseload compares to other county agencies.

Family Support (577)

These dollars are unchanged from CY 99.

Community Mental Health Services Block Grant (569)

This is the same amount counties received in 1999.

Substance Abuse/AODA Block Grant (570)

This allocation is the same as the 1999 level.

Alzheimer’s Caregiver Support (381)

The amounts reflect the distribution of an increase of $232,000, provided in the 99-01 state biennial budget bill.

Total Matchable

This is the sum of all Community Aids funds which are subject to county match.

BCA Less Match (561)

This is the BCA with the state match portion of the BCA removed. If a county does not spend county matching funds, it is still eligible to receive the funds identified in this column based upon reimbursable Community Aids expenses.

Youth Aids MOE (DSS/HSD Only)

This is the Youth Aids Maintenance Of Effort level which is used in computing the state/county match for human services and social services departments.

State Match/County Match (681)

This amount is based upon 9.89% of all matchable funds.

COP/COP-W (367)

The attached charts provide the details for the program.

Kinship Care Assessments (380) and Benefits C377

These funds were distributed based upon reported 1998 Kinship Care caseloads from each county. The 99-01 biennial budget reduces somewhat the funding available for this program based on the 1998 caseload levels. As a result many counties may have a lower allocation for 2000. A few counties may experience an increased allocation for 2000 due to their higher caseloads.

In the future, the Department is planning to do the following:

  1. As has been done in the past, a de-obligation/re-obligation of Kinship Benefit funds will occur towards the end of the year for counties with projected underspending and those with projected deficits. The DHFS regional office will work with counties during this process.

  2. Future allocations will use the average of multiple year Kinship Care caseloads to determine allocations. We believe this approach will help stabilize allocations for counties and more accurately reflect expenditure patters.

Kinship Foster Care Assessments (372) and Kinship Foster Care Benefits (373)

These funds have been folded into the BCA.

Brain Injury Waiver (BIW) (506)

Funds in this MA Waiver program are calculated by multiplying the County’s BIW caseload by both 365 days for each person and by their per diem rate. Slots created prior to January 1, 1999 have a value of $180 per day and those created after January 1, 1999 are currently valued at $167 per day.

CIP IA (580)

This amount is allocated based on the anticipated actual costs with reimbursement calculated on slot per diem rates and the federal portion of the amount over the per diem rate. The number of slots is based on the County’s caseloads as of July 1, 1999. The actual cost per day for 1998 was used as the baseline and then inflated for 2000. The CIP 1A fully funded per diem rate reflects the rate of $125 per day for all persons in slots created prior to July 1, 1995; $153 per day for slots created from July 1, 1995 through June 30, 1997; and $184 per day for slots created July 1, 1997 through June 30, 1999. The federal funds included represent the County’s proportional share of the federal MA funds which cover approximately 60% of all costs above the amount which can be reimbursed by fully matched MA funds. The total does not reflect any local matching funds.

CIP IB (564) and CIP IB Federal (563)

Reimbursement for CIP IB (564) is based on the average daily claims, which must be less than or equal to the state per diem rate (48.33) for program participants. The CIP IB Federal (563) amount includes the federal share of any costs exceeding the state per diem rate for CIP IB and the federal portion of locally matched slots. If the average daily claim for program participants equals less than the state per diem rate, any unused funds will be applied to the CIP IB Federal line (local match slots) to provide MA match during the year-end contract reconciliation. The number of slots for both lines is based on the County’s caseloads as of July 1, 1999. The actual cost per day for 1998 was used as the baseline and then inflated for 2000. The totals do not reflect any local matching funds.

CSLA (534)

These amounts are allocated based on the 2000 actual costs. The actual cost per day for 1998 was used as the baseline and then inflated for 2000. The number of slots is based on the County’s caseloads as of July 1, 1999. Since CSLA does not have a per diem rate the allocation is for the federal portion, approximately 60% of all costs. The total does not reflect any local matching funds.


These amounts are based upon the latest caseload information and will be updated for the final 1999 contract.

Foster Care Continuation (365)

These funds are allocated to counties on a client-specific basis. The dollar amount shown may change based upon the number of people served.

IMD Regular Allocation (559)

These funds are awarded to counties when they relocate a person from an IMD to the community and the IMD bed is closed.

IMD Special Relocation/OBRA Relocation Funds (571)

These funds are available to counties for the relocation of individuals from nursing homes or IMD’s who are mentally ill and between the ages of 22-64.

IMD Continuing Placement/MA Card Cost (572)

These funds assist with costs of care and treatment for persons 22-64 years old who are mentally ill and reside in a nursing home declared an IMC.

Other Programs

The schedule also contains 2000 allocations for programs only available in certain counties. The requirements for these programs are similar to 1999 requirements.

ACTION SUMMARY STATEMENT: Counties are to use this information to prepare their 2000 budgets. The budget for Community Aids funds is due December 1, 1999.
(608) 266-8420


cc Area Administrators/Assistant Area Administrators
Bureau Directors
Program Office Directors/Section Chiefs
Tribal Chairpersons/Human Services Facilitators

The Department of Children and Families, protecting children, strengthening families, building communities.