STATE OF WISCONSIN
Department of Health and Family Services
Division of Children and Family Services
             DCFS Memo Series 99-13
                October 22, 1999

    Re: KINSHIP CARE; ADDITIONAL
          REPORTING REQUIREMENTS
To: Area Administrators/Assistant Area Administrators
Bureau Directors
County Departments of Community Program Directors
County Departments of Developmental Disabilities
    Services Directors
County Departments of Human Services Directors
County Departments of Social Services Directors
Licensing Chiefs/Section Chiefs
Program Office Directors
Tribal Chairpersons/Human Services Facilitators
From: Susan N. Dreyfus
Administrator

 Document Summary

 This memo describes the additional reporting requirements for the Kinship Care Program resulting from the issuance of final federal rules on reporting under the Temporary Assistance for Needy Families (TANF) Program.

 As we have indicated to you previously, most of the data currently being collected on the relative caregivers and children involved in the Kinship Care Program is the result of temporary regulations issued by the U.S. Department of Health and Human Services. The final regulations have now been issued. Those regulations will require that several new pieces of information be reported to us.

For all new cases beginning October 1, 1999, in addition to the information currently collected on the CFS-2100 and CFS-2100A forms, the following information will also need to be reported:

  1. Social Security Number of the Caregiver Relative

Fields: 9-digit number

  1. Race-Ethnicity of the Caregiver Relative

Fields: Most of the current fields will remain as they are. There will now be a question on ethnicity as to whether the person is Hispanic or Latino (yes or no). This should be checked either way on all relative caregivers and children. The race categories are now the following:

  • American Indian or Alaska Native

  • Asian

  • Black or African American

  • Native Hawaiian or Other Pacific Islander

  • White

An individual can claim up to 3 races but should identify one as the primary race. For the moment, on the CFS-2100 and CFS-2100A forms, check all that the caregiver or child indicates and also circle the one identified as primary.

  1. Marital Status of the Caregiver Relative
Fields: Single, never married

Married, living together

Married, but separated

Widowed

Divorced
  1. Educational Level of the Caregiver Relative
Fields: 01 – 11 Grade level completed in primary/secondary school including secondary level vocational school or adult high school
12 High school diploma, GED or National External Diploma Program
13 Awarded Associate’s Degree
14 Awarded Bachelor’s Degree
15 Awarded graduate degree (Master’s or higher)
16 Other credentials (degree, certificate, diploma, etc.)
98 No formal education
99 Unknown
  1. Employment Status of the Caregiver Relative
Fields: 1 Employed
2 Unemployed, looking for work
3 Not in labor force [e.g., unemployed, not looking for work (including discouraged worker), retired]
  1. Race-Ethnicity of the Child

Fields: Same as above for caretaker

  1. Additional information on reasons for the case closure
Fields: 01 No need for living arrangement
02 Not in child’s best interest
03 No probability for court jurisdiction
04 Relative caregiver refused to cooperate with agency
05 Child no longer living in caregiver’s home
06 Child turned 18
07 Child receiving SSI
08 Child deceased
09 Caregiver failed criminal background check
10 Household member failed criminal background check
11 Caregiver relative voluntarily closed case
12 Child’s parent(s) living with child
99 Other
  1. Total number of applications per month (and how many were approved and how many were denied and the reason for denial, and the name of the relative caregiver in denied cases)
Fields: 01 No need for living arrangement
02 Not in child’s best interest
03 No probability for court jurisdiction
04 Relative caregiver refuses to cooperate with agency
05 Child doesn’t live in caregiver’s home
06 Child is 18
07 Child is receiving SSI
08 Caregiver failed criminal background check
09 Household member failed criminal background check
10 Child’s parent(s) living with child
99 Other

 The Kinship Care Data Reporting System, forms CFS-2100 and CFS-2100A and WiSACWIS are being revised to reflect this information. This additional information should be maintained in your agency until the forms and system are revised. We will notify you when the forms and reporting system are revised. In the meantime, please collect this new information for all new cases effective 10/1/99.

On a separate but related issue, if you are reporting on paper forms, please submit them only once per month (and not as they are completed throughout the month) and clearly indicate when you submit them what is being submitted (e.g., monthly report for August).

We realize that there have been numerous changes to this program in its brief existence. We certainly understand your frustrations and appreciate your dedication to serving this important population. Thank you for your cooperation and assistance in this matter.

REGIONAL OFFICE CONTACT: Area Administrator
CENTRAL OFFICE CONTACT: Mark S. Mitchell, Manager
Child Welfare Services Section
DCFS/BPP
1 W. Wilson St., P.O. Box 8916
Madison, WI 53708-8916
Phone: (608) 266-2860
FAX: 608-264-6750
e-mail: mitchms@dhfs.state.wi.us
c: Kinship Care Contact Persons

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