Department of Health and Family Services
Division of Children and Family Services
Division of Supportive Living
        MEMO SERIES DCFS 98-11 /Action
        MEMO SERIES DSL 98-12 /Action
        September 24, 1998

            CALENDAR YEAR 1999

To: County Board Chairpersons
County Departments of Community Programs Directors
County Departments of Developmental Disabilities
     Services Directors
County Departments of Human Services Directors
County Departments of Social Services Directors
From: Sinikka McCabe
Division of Supportive Living
Susan N. Dreyfus
Division of Children and Family Services

Document Summary

This memo provides the notification of Community Aids allocations for 1999. Counties can use this information to prepare their 1999 budgets.


The purpose of this memo is to provide you with notification of your CY 1999 Community Aids Allocations. All of the figures in this allocation notice cover calendar year 1999.

The following information is described in this memo:

  1. Background on the 1999 Community Aids Allocations

  2. Attachments
  • Public Participation Process Planning

  • Community Options Program Allocation Detail

  • CY 1999 County Community Aids Allocation
  1. Background on CY 1999 Community Aids Allocations

There is a .56% reduction in the Basic County Allocation (BCA) to reflect the lower Social Services Block Grant allocation to Wisconsin. In addition, federal budget action for Federal Fiscal Year 99 has not yet been taken and changes could significantly affect these allocations. This is particularly true of allocations which contain Social Services Block Grant dollars.

The state will begin a new biennial budget period (1999-2001) on July 1, 1999. The CY 1999 allocations identified on the attachments are for the entire 12 months of the calendar year. This assumes, therefore, that the 1999-2001 biennial budget will include sufficient funding to support these allocations for the last 6 months of 1999. If changes are made in the state budget, the 1999 allocations will be adjusted (up and down) accordingly

Carry-over Community Aids Funds. The county can carry over up to 3% of the following:

Basic County Allocation

Family Support

Alzheimer’s Family and Caregiver Support

Community Mental Health Block Grant Services

AODA Block Grant

The AODA Block Grant Allocation and Community Mental Health Services Block Grant Allocation funds carried over must be used for their original purpose. The other funds become general carry-over funds and are made available on a one-time basis after the previous years’ contract has been reconciled.

Planning and Budgeting Requirements

Counties must meet the requirements in s.46.031(3)(b) for departmental approval of a public participation process for counties without a citizen advisory committee. Counties without a citizen advisory committee must use the attached updated version of Form 4 and instructions (Attachment II - Public Participation Planning Process).

Counties are required to submit to the Department a proposed budget. See DCFS Numbered Memo 95-48 for information on this process.

Finally, it should be noted that the Council on Developmental Disabilities (WCDD), under s. 51.437(2)(a)3, Wisconsin Stats., has review and advisory responsibilities on community budgets and plans for programs affecting persons with developmental disabilities. The Council will issue instructions which enable it to carry out these responsibilities.


Basic County Allocation (also see CARS Lines 561 and 681)

This amount is based on the premise that the 1999-2001 state budget will continue funding of the BCA at the same level in the July-December 1999 period as it is in January-June 1999. Federal budget action could result in another substantial reduction in the Social Services Block Grant which is a major component of the BCA. However, Federal budget decision on the SSBG appropriation has not yet been completed. The total BCA column reflects a decrease (.56%) plus foster care rate increase funds. The foster care funds are only available to Departments of Social Services and Human Services.

Family Support (577)

These dollars are unchanged from CY 98.

Community Mental Health Services Block Grant (569)

This is the same amount counties received in 1998.

Substance Abuse/AODA Block Grant (570)

This allocation is the same as the 1998 level.

Alzheimer’s Caregiver Support (381)

The 1999 level remains unchanged from 1998.

Total Matchable

This is the sum of all Community Aids funds which are subject to county match.

BCA Less Match (561)

This is the BCA with the state match portion of the BCA removed. If a county does not spend county matching funds, it is still eligible to receive the funds identified in this column based upon reimbursable Community Aids expenses.

Youth Aids MOE (DSS/HSD Only)

This is the Youth Aids Maintenance Of Effort level which is used in computing the state/county match for human services and social services departments.

State Match/County Match (681)

This amount is based upon 9.89% of all matchable funds.

COP/COP-W (367)

The attached charts provide the details for the program.

Kinship Care Assessments (380)

These amounts are lower than the 1998 levels because conversions from NLRR to Kinship Care are no longer part of a county’s workload. Funding is not needed for this function anymore.

Kingship Care Benefits (377)

These amounts are the same as the 1998 levels.

Kinship Foster Care Assessments (372) and Kinship Foster Care Benefits (373)

The Foster Care Benefit allocation is the same level as the 1998 amount. The Foster Care Assessment allocation is lower than the 1998 amount because funds are no longer needed to convert NLRR cases to the Foster Care/Kinship Care program.

Brain Injury Waiver (BIW) (506)

Funds in this MA Waiver program were calculated by multiplying the County’s BIW caseload by both 365 days for each person and by the per diem rate.

CIP IA (580) and CIP 1B (564)

Note: The amounts on the schedule could significantly change due to a review of the funding available and allocation methodologies for the program. The 1999 contract should reflect any change to be made in funding levels. These amounts are allocated based on the anticipated actual costs. The amounts include the per diem rates and the federal portion of the amount over the per diem rate, as well as the federal portion of local matched slots. The number of slots is based on the County’s caseloads as of July 1, 1998. The actual cost per day for 1997 was used as the baseline and then inflated to 1999. The CIP 1A fully funded per diem rate reflects the rate of $125 per day for all persons in slots created prior to July 1, 1995, and $153 per day for slots created from July 1, 1995 through June 30, 1997; and $184 per day for slots created July 1, 1997 through December 31, 1997. The CIP 1B fully funded rate remains at $48.33 per day. Additional federal funds are also included in the amount listed. These federal funds represent the County’s proportional share of the federal MA funds which cover approximately 60% of all costs above the amount which can be reimbursed by fully matched MA funds. The total does not reflect any local matching funds. Increases will be made during 1999 for any additional placements including those made after the July 1, 1998 cutoff and for any increase in the per diem rate that may be made.

CSLA (534)

These amounts are allocated based on the anticipated actual costs. The actual cost per day for 1997 was used as the baseline and then inflated to 1999. The number of slots is based on the County’s caseloads as of July 1, 1998. Since CSLA does not have a per diem rate the allocation is for the federal portion, approximately 60%, of all costs. The total does not reflect any local matching funds. Increases will be made during 1999 for any additional placements including those made after the July 1, 1998 cutoff.


These amounts are based upon the latest caseload information and will be updated for the final 1999 contract.

Foster Care Continuation (365)

These funds are allocated to counties on a client-specific basis. The dollar amount shown may change based upon the number of people served.

IMD Regular Allocation (559)

These funds are awarded to counties when they relocate a person from an IMD to the community and the IMD bed is closed.

IMD Special Relocation/OBRA Relocation Funds (571)

These funds are available to counties for the relocation of individuals from nursing homes or IMD’s who are mentally ill and between the ages of 22-64.

IMD Continuing Placement/MA Card Cost (572)

These funds assist with costs of care and treatment for persons 22-64 years old who are mentally ill and reside in a nursing home declared an IMC.

Other Programs

The schedule also contains 1999 allocations for programs only available in certain counties. The requirements for these programs are similar to 1998 requirements.

ACTION SUMMARY STATEMENT: Counties are to use this information to prepare their 1999 budgets. The budget for Community Aids funds is due December 1, 1998.
(608) 266-8420


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