Department of Health and Family Services
Division of Supportive Living Division of Children and Family Services


        October 10, 1997

           CALENDAR YEAR 1998



County Board Chairpersons
County Departments of Community Programs Directors
County Departments of Developmental Disabilities Services Directors
County Departments of Human Services Directors
County Departments of Social Services Directors


Gerald Born
Division of Supportive Living


Susan N. Dreyfus
Division of Children and Family Services


This memo provides the notification of Community Aids allocations for 1998. Counties can use this information to prepare their 1998 budgets.


The purpose of this memo is to provide you with notification of your CY 1998 Community Aids Allocations. All of the figures in this allocation notice cover calendar year 1998.

The following information is described in this memo:

I.    Background on the 1998 Community Aids Allocations

II.   Attachments

     -- Public Participation Process Planning
    -- Community Options Program Allocation Detail
    -- CY 1998 County Community Aids Allocation

I.    Background on CY 1998 Community Aids Allocations

As of the date of this memo, the State budget has not been signed into law. As a result, allocations stated in the memo could be changed. In addition, federal budget action has not yet been taken and changes could also affect these allocations. This is particularly true of allocations which contain Social Services Block Grant dollars. Also note that many of the programs funded with federal Substance Abuse dollars have been reduced due to a lower block grant award from the federal government.

Carry-over-Community Aids Funds. The county can carry over up to 3% of the following:

Basic County Allocation
Family Support
Alzheimer's Family and Caregiver Support
Community Mental Health Block Grant Services
AODA Block Grant

The AODA Block Grant Allocation and Community Mental Health Services Block Grant Allocation funds carried over must be used for their original purpose. The other funds become general carry-over, funds and are made available on a one-time basis after the previous years' contract has been reconciled.

Planning and Budgeting Requirements

Counties must meet the requirements in s.46.031(3)(b) for departmental approval of a public participation process for counties without a citizen advisory committee. Counties without a citizen advisory committee must use the attached updated version of Form 4 and instructions (Attachment ll - Public Participation Planning Process).

Counties are required to submit to the Department a proposed budget. See DCFS Numbered Memo 95-48 for information on this process.

Finally, it should be noted that the Council on Developmental Disabilities (WCDD), under s. 51.437(2)(a)3, Wisconsin Stats., has review and advisory responsibilities on community budgets and plans for programs affecting persons with developmental disabilities. The Council will issue instructions which enable it to carry out these responsibilities.


Basic County Allocation (also see CARS Lines 561 and 681)

This amount reflects the latest information we have on the amount available in the proposed State Budget. Federal budget action could result in another substantial reduction in the Social Services Block Grant which is a major component of the BCA. However, Federal budget decision on the SSBG appropriation has not yet been completed. The total BCA column reflects a small increase (.33%) plus foster care rate increase funds. The foster care funds are only available to Departments of Social Services and Human Services.

Family Support (577)

'These dollars are unchanged from CY 97.

Community Mental Health Services Block Grant (5&9)

This is the same amount counties received in 1997.

Substance Abuse/AODA Block Grant (570)

This allocation has been reduced by 7% due to reduction in the federal award level.

Alzheimer's Caregiver Support (381)

The 1998 level remains unchanged from 1997.

Total Matchable

This is the sum of all Community Aids funds which are subject to county match.

BCA Less Match (561)

This is the BCA with the state match portion of the BCA removed. If a county does not spend county matching funds, its still eligible to receive the funds identified in this column based upon reimbursable Community Aids expenses.

Youth Aids MOE (DSS/HSD Only)

This is the Youth Aids Maintenance Of Effort level which is used in computing the state/county match for human services and social services departments.

State Match/County Math (681)

This amount is based upon 9.89% of all matchable funds.

COP/COP-W (367)

The attached charts provide the details for the program.

Kinship Care Assessments (380) and benefits (377), and Kinship Foster Care Assessments Benefits (373)

These dollars represent the CY 98 amounts based on the latest budget information

Brain Injury Waiver BIW (506)

Funds in this MA Waiver program were calculated by multiplying the County's BIW caseload by both 365 days for each person and by the per diem rate.

CIP IA (580) and CIP 1 B (564)

These amounts are allocated based on the anticipated actual costs. The amounts include the per diem rates and the federal portion of the amount over the per diem rate, as well as the federal portion of local matched slots. The number of slots is based on the County's caseloads as of August 14,1997. The actual cost per day for 1996 was used as the baseline and then inflated to 1998. The CIP 1A fully funded per diem rate reflects the rate of $125 per day for all persons in slots created prior to July 1, 1995, and $153 per day for slots created after July 1, 1995. The CIP 18 fully funded rate remains at $48.33 per day: Additional federal funds are also included in the amount listed. These federal funds represent the County's proportional share of the federal MA funds which cover approximately 60% of all costs above the amount which can be reimbursed by fully matched MA funds. The total does riot reflect any local matching funds. Increases will be made during 1998 for any additional placements including those made after the August 1, 1997 cutoff and for any increase in the per diem rate that may be made.

CSLA (534)

These amounts are allocated based on the anticipated actual costs. The actual cost per day for 1996 was used as the baseline and then inflated to 1998. The number of slots is based on the County's caseloads as of August 1,1997. Since CSLA does not have a per diem rate the allocation is for the federal portion, approximately 60%, of all costs. The total does not reflect any local matching funds. Increases will be made during 1998 for any additional placements including those made after the August 1, 1997 cutoff.


These amounts are based upon the latest caseload information and will be updated for the final 1997 contract.

Foster Care Continuation (365)

These funds are allocated to counties on a client-specific basis. The dollar amount shown may change based upon the number of people served.

IMD Regular Allocation (559)

These funds are awarded to counties when they relocate a person from an IMD to the community, and the IMD bed is closed.

IMD Special Relocation/OBRA Relocation Funds (571)

These funds are available to counties for the relocation of individuals from nursing homes or IMD's who are mentally ill and between the ages of 22-64.

IMD Continuing Placement/MA Card Cost (572)

These funds assist with costs of care and treatment for persons 22-64 years old who are mentally ill and reside in a nursing home declared an IMC

MAPT (388)

Funding will be in a contract addendum available after January 1, 1998.

Domestic Abuse (60010)

Dollar amounts will be finalized for the 1998 Contract issuance.

Other Programs

The schedule also contains 1998 allocations for programs only available in certain counties. The requirements for these programs are similar to 1997 requirements.


Counties are to use this information to prepare their 1998 budgets. The budget for Community Aids funds is due December 1, 1997.


Paul Minkus
(608) 266-8420



Area Administrators/Assistant Area Administrators
Bureau Directors
Program Office Directors/Section Chiefs
Tribal Chairpersons/Human Services Facilitators


The Department of Children and Families, protecting children, strengthening families, building communities.