DCFS INFO MEMO 2005-05     July 27, 2005


Department of Health and Family Services
Division of Children and Family Services

To: Area Administrators/Assistant Area Administrators
Bureau Directors
County Departments of Community Programs Directors
County Departments of Developmental Disabilities Services Directors
County Departments of Human Services Directors
County Departments of Social Services Directors
Section Chiefs
Tribal Chairpersons/Human Services Facilitators
From:  Bernie Bridge
Re: Results of Federal IV-E Review


This memo is to inform tribal / county agencies that the State was found to be in substantial compliance with Federal title IV-E requirements during the federal title IV-E eligibility and reimbursability review of Wisconsin that took place during the week of May 2, 2006. Information about the IV-E review process was provided in DCFS Info Memo 2005-01, dated January 6, 2005.

A total of 150 cases were reviewed for the initial IV-E eligibility determination, ongoing IV-E reimbursability of the out-of-home-care episode, and licensing requirements for out-of-home care providers receiving payments. The period reviewed was April 1, 2004 through September 30, 2004 and all of the 150 cases had at least one month of IV-E reimbursable foster care payments during that period. The review generally focused on the six-month period, except that initial eligibility was examined back to the beginning of the out-of-home episode. The cases were selected at random by the federal government from data files submitted by the state with 80 cases from Milwaukee County and 55 cases from 28 other counties, including 15 cases that originated with counties but were with the state adoption program during the review period. Thirty other cases from both Milwaukee and other counties were also selected as on over-sample, but these cases were not examined during the IV-E review. The vast majority of the cases reviewed were CHIPS cases, with some juvenile delinquent cases in the sample.

Of the 150 cases reviewed, one case was determined to be in error during the period under review (PUR). The source of the error was a gap in the Reasonable Efforts to Achieve the goals of the Permanency Plan (REPP). For the single error case the federal disallowance occurred outside the period under review. Additionally, four cases were found to have ineligible payments outside the PUR. Three of these cases had ineligible payments related to the Reasonable Efforts to Prevent Removal (REPR), one of three also included a Contrary to Welfare (CTW) error. The fourth ineligible payment case was due to payments received after the child left care. The total federal disallowance was $9,448.61 and will be paid by reducing the upcoming quarterly IV-E claim submitted by the Department. The disallowances will reduce the overall amount of the title IV-E revenue on a one-time basis.

For a state to be found in substantial compliance with the federal title IV-E program requirements during a secondary review, either the case error rate or dollar rate of the cases reviewed must not exceed 10 percent. Based on our results our error case rate was .6 percent with the actual disallowance occurring outside the PUR; therefore, there were no dollars disallowed during the PUR, resulting in a dollar error rate of zero percent. As neither the error case rate nor the dollar error rate exceeded the 10 percent threshold our IV-E program was found to be in substantial compliance with federal title IV-E requirements.

The Division appreciates the hard work and cooperation of county agencies and regional administration staff in submitting cases for the IV-E review. Many hours of staff effort went into preparing files and obtaining additional information for cases. Reducing our program's error case rate from 29% to .6% is a testament to the dedication and commitment displayed by you towards the children of our state.

Regional Contact: Area Administrator
Central Office Contact: David Timmerman
Office of Program, Evaluation and Planning
1 W. Wilson, Street, Room 550
Madison, WI 53708
Phone: (608) 261-8895
Email: timmedj@dhfs.state.wi.us 

Results of Federal IV-E Review Letter  (PDF, 408 kb)
Results of Federal IV-E Review  (PDF, 800 kb)
Results of Federal IV-E Attachments A & B  (PDF, 249 kb)


The Department of Children and Families, protecting children, strengthening families, building communities.