DCFS Info Memo 2001-07

March 5, 2001

Department of Health and Family Services
Division of Children and Family Services


To: Area Administrators/Assistant Area Administrators
Bureau Directors/Section Chiefs
County Departments of Human Services Directors
County Departments of Social Services Directors
From: Susan N. Dreyfus
Re: Update on Wisconsin’s Statewide Automated Child Welfare Information System (WSACWIS)

I am writing to update you on our progress and timeline for the implementation of Wisconsin’s automated child welfare information system. I am pleased to report to you that not only was phase one of system implementation to our first county completed on December 11, 2000 but also, we are nearing completion of the procurement process enabling the start of phase two. As we all know, phase two begins a systematic statewide implementation of WiSACWIS starting with the nine pilot counties. In identifying additional system modifications needed for phase two, we listened carefully to pilot county participants and other key stakeholders to identify and incorporate additional functionality enabling each county to better manage the business of child welfare and to facilitate the exchange of data between WiSACWIS and other county systems. These modifications were laid out in our RFP with full pilot county participation. Some of the enhanced functionality that WiSACWIS phase two will offer to county child protective services staff and management are:

  • Management and monitoring of child welfare services
    including initial assessment, family reunification and
    support services, foster care and adoption assistance,
    case plan development and permanency planning.

  • Support for court processing by creating reports and
    legal notices.

  • Support for resource management by storing and
    providing easy access to providers, relevant service,
    matching and availability.

  • Provide for required federal reporting data and local
    management utilization reports.

  • Support for local financial processing by calculating
    provider payment data.

  • Provide a data exchange interface to local accounting
    or payment systems.

  • Provide a county data extract process to populate local
    reporting systems.

  • Support a common file format for feeding data to local
    case management systems.

  • Provide an interface allowing a county common intake
    system to automatically push common data and
    create/assign a pending CPS intake in WiSACWIS.

  • Interface to and exchange of information with

  • Provide Internet centric, web based browser access to

 I hope you can understand why we are excited about the child welfare business functionality of the automated system. But more importantly, we are committed to the notion of developing WiSACWIS in a manner that facilitates the exchange of common data between state and specified local systems. Soon the design and development of the phase two statewide implementation, including the interfaces and data exchange processes, will begin. We are committed to working with counties in this process to assure we are meeting local needs as much as possible.

We are also initiating an outreach program that includes on location system demonstrations and the distribution of informative brochures. Thank you for your continuing interest and support as WiSACWIS is a critical element of our ability to assure the consistency, quality and performance of all child welfare case management uniform, with federal and state regulations and standards. Please contact Joyce Rose, WiSACWIS Project Director (608-266-0125) or e-mail (rosejm@dhfs.state.wi.us) for further information.


WiSACWIS Project Director
(608) 266-0125

cc County Departments of Community Programs Directors
County Departments of Developmental Disabilities
       Services Directors
Licensing Chiefs
Tribal Chairpersons/Human Services Facilitators

The Department of Children and Families, protecting children, strengthening families, building communities.