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eWiSACWIS Home > Reports Home > All Non Restricted Reports
All eWiSACWIS Reports
| REPORT_ID | REPORT_NAME | CATEGORY | SUB_CATEGORY | DESCRIPTION | ON DEMAND |
| ADHOC023 | Trust Accounts | Fiscal | Fiscal | This report provides information regarding newly created trust accounts for the given month requested. The target audience is fiscal/trust account managers. | Y |
| ADHOC024 | Individual Worker Open Assignments - WORKER ID IS REQUIRED | Administrative | Administrative |
Open Worker Assignment by Worker, Date and
County. The eWiSACWIS worker ID and Start date are needed to run this report or it will fail! |
Y |
| ADHOC025 | Workload Management Tool | Administrative | Administrative |
Case Approvals by Worker -The data includes
creation and approval dates for the following
areas. Assignment Role, Type, Date Assessment, Safety Analysis, Out of Home Safety Plan, Family Assessment and Case Plan, Case Progress Evaluation, Perm Plan, Perm Plan Review, Perm Plan Hearing, Court Report Selection is made with the Supervisor ID and then all workers ID's associated to that supervisor.Worker Name |
Y |
| ADHOC026 | Workload Management Tool | Administrative | Administrative |
Case Approvals by Worker -The data includes
creation and approval dates for the following
areas. Assignment Role, Type, Date Assessment, Safety Analysis, Out of Home Safety Plan, Family Assessment and Case Plan, Case Progress Evaluation, Perm Plan, Perm Plan Review, Perm Plan Hearing, Court Report Selection is made with the Supervisor ID and then all workers ID's associated to that supervisor.Worker Name |
Y |
| ADHOC029 | SPS Services from Worker 6205633 and 8287991 | Administrative | Administrative | Winnebago County - SPS services for participants who receive services from worker #6205633 and #8287991 | Y |
| ADHOC030 | Kids Removed in OHC by zip code | Permanency | Placement |
Report
shows all children who were removed from their
homes during the query period, the address/zip
code came from which they were removed (i.e.,
address associated with cps report), and the zip
code of the provider with which they were
placed.
Summaries show counts of cases and children by
zip code. |
Y |
| ADHOC031 | ICPC Placement Counts | Permanency | Placement |
Provides a summarized count of ICPC children in
placements by placement type, counts by Incoming
vs. Outgoing, and total number of Children in
placement. For currently open cases, use the current date for both the Start and End dates. |
Y |
| ADHOC032 | Badger Care Plus Eligibility Report | Administrative | Administrative |
Shows families with children in out of home care
who have a goal of "reunification" and may be
eligible for Badger Care Plus.
Information on key active case
participants is included.
(This is a highly confidential report
with limited distribution because it contains
social security number.) |
Y |
| ADHOC033 | Case Management Time | Administrative | Administrative |
Unit time spent by a worker, on case using the
case notes This is a two part result report, the first part gives the unit time for each contact, the second includes the participant (note: the unit time shown against each participant is the total time spent for that contact and not the time broken down by participant). |
Y |
| ADHOC034 | Kids in OHC by Provider Zip Code | Permanency | Placement | Report shows data for all children in out of home care within the query period, including the provider address and zip code where the children were placed. The report summary shows counts of cases and children by provider zip code. | Y |
| ADHOC035 | Listing of all Child Placing Agencies in the State | Permanency | Provider |
Listing of all Child Placing Agencies in the
State -
User entered start and end dates. Case ID, Start Date, Provider ID, Provider Name, Licensing Agency and County. |
Y |
| ADHOC036 | Milwaukee - Court-ordered and non-court-ordered child Kinship cases that are paid | Fiscal | Fiscal | Milwaukee County only - Monthly statistics on the number of court-ordered and non-court-ordered child Kinship cases that are paid. | Y |
| ADHOC040 | All Children age 15 or older in out of home placements - Sheboygan County | Permanency | Placement |
AD HOC Report #200 for Sheboygan County ONLY All Children age 15 or older in out of home placements, including Kinship includes all children from age 0 through 18 or older than 18 if still in OHC |
Y |
| ADHOC045 | Initial Assessment Core | Safety | Initial Assessment |
Detailed dataset generator for Initial
Assessment related information and metrics. This is a raw dataset, for technical analysis. |
Y |
| ADHOC046 | IA ENTRY COHORT COMPLETION | Safety | Initial Assessment | Details on CPS reports received during the parameter period, as well as summary counts of the time-range to complete the Initial Assessments for this entry cohort group. | Y |
| ADHOC047 | Payment Expenditures | Fiscal | Fiscal | Detail and summary total of costs disbursed during the requested period. | Y |
| ADHOC048 | Provider Training by County | Administrative | Access | Provider Training Report by County | Y |
| ADHOC049 | Case Participant Demographic Information | Administrative | Administrative |
Report logic: If a county's worker was assigned to the case at any point during the report period, the case is included for that county, and its case participants evaluated as outlined below. The "Service" is derived as follows: >> If the person was in placement, and provided a direct documented service, then "PLACEMENT". >> If the person was identified in a CPS Report or Services Report, then "INTAKE" >> If the person has services documented on the Standard Program Services page, then "OTHER-SPS" >> Otherwise, the person is simply a "CASE PARTICIPANT" |
Y |
| ADHOC050 | Worker Training by County | Administrative | Administrative | Worker Training | Y |
| ADHOC051 | Federal Waiver | Administrative | Provider | Federal reporting for waiving non-safety licensing standards for relative foster homes and treatment foster homes. | Y |
| ADHOC052 | Subsidized Guardianship Information | Permanency | Permanency Planning | Provides demographic and placement information related to children assigned to Subsidized Guardianship program. | Y |
| BMCW | Kids in OHC by provider zip code (r683) | Permanency | Placement |
BMCW only This report shows the address/zip code where children who are in out of home care were placed. Summary reports show counts of cases and children by provider county, provider zip code, and setting. |
Y |
| CM0101 | 18 Year Old Report | Administrative | Administrative | This report lists case participants who are in an out-of-home placement and who will be turning 18 or 21 during the next month. | Y |
| CM01X100 | BMCW Medical-Dental Initial/Annual Examinations | Well-Being | Health/Mental Health | Provide information on children in BMCW custody, who must have regular dental and medical examinations | Y |
| CM01X101 | BMCW CPC Initial Health Screenings | Well-Being | Health/Mental Health | Provide information on children in BMCW custody, who are supposed to have an initial medical exam within 5 business days of their first placement." | Y |
| CM01X102 | BMCW Mental Health Screenings | Well-Being | Health/Mental Health | This report provides the listing of the first Mental/Behavioral Health Screen, following removal, for a child in care. Children taken into care require mental screen within a certain period of time (currently five business days from the removal date). This report provides data to measure compliance with the settlement-defined timeframes. | Y |
| CM01X103 | BMCW Health Check Period | Well-Being | Health/Mental Health | This report provides data to monitor the well child exam/visit corresponding to the Health Check Periodicity that is determined by the children's age. This report only includes children who is age 3 or under at the report begin date. | Y |
| CM06X100 | Caseworker Contacts | Well-Being | Caseworker Contacts |
NOTE: The
parameter END Date is used to determine the
Federal Fiscal Year for the report.
FFY begins on October 1st of each year. Detail tab: Listing of children who were in out of home care for a given month, for whom a documented face-to-face contact is required but is missing. Detail2 tab: Listing of documented successful face-to-face contacts for each month. Federal YTD and Summary tabs: Counts and Percent of children in Out of Home Care placements who had in-home / face-to-face visits each month. County and Statewide compliance comparison, for both State and Federal measures. |
Y |
| CM06X101 | BMCW Face-to-Face Contacts | Well-Being | Caseworker Contacts |
The purpose of this report is to meet the
settlement requirements of sections D3 & D4.
It will be used to monitor ALL children
in custody (active court order) and will
identify * Children who did have a successful face to face contact with their primary worker * Children who did not have a successful face to face visit with their primary worker |
Y |
| CM06X102 | Caseworker Contacts MONITORING | Well-Being | Caseworker Contacts |
NOTE: The End Date parameter MUST be the last
day of a month (even if it is the current
month). Scaled down version of the main Caseworker Contacts report. Provides more current and predictive current-month results for children in out of home placement who (will) require monthly face to face contact visits. Visits_Required tab shows children-months for which a face to face contact is required but has not been documented (and perhaps still needs to occur). Successful_Contacts tab shows children-months for which a face to face contact is/was required and the contact occurred and has been properly documented. Summary tab shows the percentage of contacts made versus contacts required for the county and Statewide. |
Y |
| CM16X100 | BMCW Closed Cases and Providers | Administrative | Administrative | This report provides a listing of Milwaukee cases/providers that were closed 13 months or more from the report parameter date. | Y |
| CM1801 | Worker Training | Administrative | Administrative | This report tracks worker compliance with DCF-43. | Y |
| CM2102 | AFCARS Foster Care Exceptions Report | Administrative | Administrative | This report displays the current AFCARS Errors for a County. The report also breaks out the errors by errors in closed cases and errors in open cases. For each error, the report displays the child, case, primary worker, and error description. | Y |
| CM22a01 | Audit Tracking by County | Administrative | Administrative | The purpose of this report is to provide the detail of case, person, provider and worker records that were expanded for detailed viewing by workers from the Navigation search page for the county and date range specified. | Y |
| CM22a02 | Audit Tracking by Work Type | Administrative | Administrative | The purpose of this report is to provide the names of workers, by county, that accessed a specified case/person/provider/worker during the time period specified. | Y |
| CM26X100 | ICWA Report | Well-Being | Well-Being | This report looks at children identified as American Indian children per their Person Management demographics (e.g., Race, Indian Tribe) who were in Out of Home Placement during the reporting period. The report also looks at children who were placed with American Indian providers regardless of the Person Management demographics. The detail report also indicates whether ICWA Templates have been created for each child on the report. | Y |
| FM0101 | 19 Year Old Report | Administrative | Administrative | Lists Children in Adoptive Placements who are turning 19 in the next month. | Y |
| FM0102 | Episode Driven Payments | Fiscal | Fiscal | Names of children associated with facilities that are paid as episodic payments. Essentially, this is a summary of all the cases where an episodic payment is created. BMCW will use episode driven payments for CCI, GH and Wraparound placements. | N |
| FM0103 | Pre-Payment | Fiscal | Fiscal | This report shows the counties an estimate of how providers will be paid for the current month. The estimated payments are based on current placements. The report breaks the placements out by county, type of placement and payee. The four types of placements are: Newly Opened, Approved Placements Newly Closed, Approved Placements, Ongoing Placements. Placements with payments resulting from retroactive rate changes | N |
| FM0104 | Wraparound/FPI/YES Reconciliation | Fiscal | Fiscal | This report provides a listing of the system-disbursed and the non-system-disbursed Wraparound/FPI/YES payments and overpayments (this report does not list overpayment adjustments). | Y |
| FM0105 | Payment Reconciliation Report | Fiscal | Fiscal | This report provides a listing of all system-disbursed payments and overpayment adjustments (this report does not list non-recouped overpayments). | Y |
| FM0106 | Financial Checks Reconciliation | Fiscal | Fiscal | This report provides a listing of all system-disbursed payments and overpayment adjustments where the check date falls within the specified range. Only non-cancelled payments that are part of an Outstanding or Cleared check are retrieved. | Y |
| FM0107 | Pre-Payment Kinship | Fiscal | Fiscal |
This report shows the counties an estimate of
how providers will be paid for the current
month, for Kinship payments only. The estimated
payments are based on current placements.
The report breaks the placements out by
county, type of placement and payee.
The four types of placements are: Newly Opened, Approved Placements Newly Closed, Approved Placements Ongoing Placements Placements with payments resulting from retroactive rate changes |
N |
| FM0108 | Financial Payment Sweep | Fiscal | Fiscal | This report provides a listing of all system-disbursed payments and overpayment adjustments (this report does not list non-recouped overpayments) as well as the status and information on the checks the payments are associated to. | Y |
| FM0109 | Episode Driven Payments Spreadsheet | Fiscal | Fiscal | This report lists episode payments generated by Create Episode Driven batch program. The Counties generally use episode driven payments for RCC, GH and Wraparound placements. | Y |
| FM0201 | Pending Checks Payee Listing | Fiscal | Fiscal | This report provides a list of the pending checks on the Checks table. These checks represent payments and payment adjustments that are eligible to be disbursed during the next check run. | N |
| FM0202 | Monthly Pre-Audit Payee Listing | Fiscal | Fiscal | This report provides a list of the checks that are included in the Check Write file and will be printed. These checks represent payments and payment adjustments that will be included in the next check run. | N |
| FM0203 | Monthly Payment Listing | Fiscal | Fiscal | This report shows Counts and Dollar Totals of Foster Home and Kinship Care, by Gender, Age Group, and Court Ordered vs. Non-Court Ordered. | N |
| FM0206W | Pending Checks Payee Listing - State Foster Care | Fiscal | Fiscal | This report provides a list of the State Foster Care payments and overpayments adjustments that are eligible to be disbursed during the next check run. | N |
| FM0207W | Monthly Pre-audit Payee Listing - State Foster Care | Fiscal | Fiscal | This report provides a list of the State Foster Care payments and payment Adjustments that are included in the Check Write file and will be printed or direct deposited in the provider's bank account. | N |
| FM0208 | 1099 Reporting | Fiscal | Fiscal | This report is generated from the 1099 extract file which is created by the FM02: Create 1099 Extract File batch process. It lists, by vendor Tax Identification Number (TIN), Vendor Name, Address and the total payments subject to federal 1099 reporting. | N |
| FM0210 | Monthly High Payments Report | Fiscal | Fiscal | This report details the number and the dollar value of high payments in a given month. | N |
| FM0211a | Kinship Care High Payment Report | Fiscal | Fiscal | The intent of this report is to identify all kinship care kids for whom the payment made on their behalf by the Department exceed the dollar value runtime parameter. | N |
| FM0217 | Pending Checks Payee Listing - Kinship | Fiscal | Fiscal | This report provides a list of the pending checks on the Checks table for Kinship payments. These checks represent payments and payment adjustments that are eligible to be disbursed during the next check run. | N |
| FM0218 | Monthly Pre-Audit Payee Listing - Kinship | Fiscal | Fiscal | This report provides a list of the Kinship payments that are included in the Check Write file and will be printed. These checks represent payments and payment adjustments that will be included in the next check run. | N |
| FM0221 | Pending Checks Payee Spreadsheet | Fiscal | Fiscal | This report provides a list of the payments associated with pending checks on the Checks table. These represent payments and payment adjustments that are eligible to be disbursed during the next check run. | N |
| FM0222 | Pre-Audit Payee Spreadsheet | Fiscal | Fiscal | This report provides a list of the checks that are included in the Check Write file and will be printed or direct deposited in the provider¿s bank account. These checks represent payments and payment adjustments that will be disbursed in the next check run for a specified County. | N |
| FM0223 | Pending Checks Payee Spreadsheet - State Foster Care | Fiscal | Fiscal | This report provides a list of the payments associated with pending checks on the Checks table for State Foster Care. These represent payments and payment adjustments that are eligible to be disbursed during the next check run. | N |
| FM0224 | Pre-Audit Payee Spreadsheet - State Foster Care | Fiscal | Fiscal | This report provides a list of the State Foster Care payments that are included in the Check Write file and will be printed or direct deposited in the provider¿s bank account. These checks represent payments and payment adjustments that will be disbursed in the next check run for a specified County. | N |
| FM0231 | Pending Checks Payee Spreadsheet - Kinship Care | Fiscal | Fiscal | This report provides a list of the payments associated with pending checks on the Checks table for Subsidized Guardianship. These represent payments and payment adjustments that are eligible to be disbursed during the next check run. | N |
| FM0232 | Pre-Audit Payee Spreadsheet - Kinship Care | Fiscal | Fiscal | This report provides a list of the Kinship placement payments that are included in the Check Write file and will be printed or direct deposited in the provider¿s bank account. These checks represent payments and payment adjustments that will be disbursed in the next check run for a specified County. | N |
| FM02B01 | New Overpayments | Fiscal | Fiscal | This report lists all recently recorded overpayments to providers. This report will be used to assist licensing workers to negotiate recoupment of overpayments in a timely manner. | N |
| FM02B02 | Outstanding Overpayments | Fiscal | Fiscal | This report report lists all the overpayments that have been flagged to be reported to collections between the dates entered in the parameter card. Outstanding overpayments are processed monthly (or more frequently if necessary) in WiSACWIS and they are e | N |
| FM02B03 | Overpayments to Collections | Fiscal | Fiscal | This report lists all the overpayments that have been flagged to be reported to Collections. | N |
| FM02B04 | Overpayment Adjustment | Fiscal | Fiscal | This report lists all outstanding overpayments for the provider, the sum of adjustments made in the selected Check Run (as designated by the Voucher Number selected in the Input Parameter) and the overpayment balance at the end of that check run. | Y |
| FM02VW | Voucher Worksheet | Fiscal | Fiscal | This report lists all the system generated WiSACWIS expenditures that have been sent to the State Accounting System (FMS). | N |
| FM02X100 | Pending-Checks-Report | Fiscal | Fiscal |
This report provides a list of the pending
checks on the Checks table. These checks
represent payments and payment adjustments that
are eligible to be disbursed during the next
check run. Each tab of the report provides payment and check information for specific placement sub-groups. The "Pending_Checks_All" tab includes payment and check data for all expenditures. |
N |
| FM0301 | Title IV-E New Placements and Discharges | Administrative | Administrative | The purpose of this report is to identify kids who were removed from their home and who entered out of home care. The report will provide basic placement data and also include current IV-E eligibility determination information. It will also be used to monitor new placements and ensure timely completion of IV-E eligibility determination. Discharges from out of home care placements are also included in this report. | Y |
| FM04A02 | Benefit Payments | Fiscal | Fiscal | This report summarizes the benefit payments made on behalf of children in three major categories: Title IV-E, Title XIX, and TANF. The Title IV-E component is further broken into four sub categories: Foster Home, Group Home, RCCs, and Adoptive Home. This report also provides information on the same components by county. In addition, it provides information on Checks Disbursed, Checks In Process and Overpayments at the county level. | Y |
| FM04A03 | Overpayments with Trust Accounts | Fiscal | Fiscal | This report summarizes those overpayments where the original payment was made using the child's trust funds. The objective of this report is to allow the Department and county financial staff to make manual adjustments to children's trust accounts and Title IV-E claiming. | Y |
| FM04A08 | Pre 2-Year Deductions | Fiscal | Fiscal | This report summarizes claims that are 2 years and older, made on behalf of children in Title IV-E and Title XIX. This report porvides information for Statewide Foster Care and Adoptions, Milwaukee and Non-Milwaukee. | N |
| FM04a100 | IVE Benefit Payments Adjustment | Fiscal | Fiscal | Title IV-E claiming comparison, in support of quarterlyclaiming calculations and adjustments. | N |
| FM0701b | Trust Account Current Balance Report | Fiscal | Fiscal | This report lists the current balance for each child's trust account in open cases. This report includes both positive and negative account balances for a child's trust account. If the account has reached a maximum balance level, then a flag is posted indicating a spend-down is required. Specifically displayed on this report are child's name, child's SSN, person ID, case ID, site location, FFP indicator, specific benefit balances, the current balance, outstanding cost of care and an indicator for spend down required. | Y |
| FM0702a | EFT Ledger Update Exception Report | Fiscal | Fiscal | This report shows the exceptions from the EFT Ledger Update batch process. Exceptions are caused by negative amounts and claim numbers not found in the Benefit table. | N |
| FM0702b | Trust Account Reconciliation Report | Fiscal | Fiscal | This report is a listing of withdrawals and deposits, in the same format as found on the statement given from the bank. The report will be used to confirm all withdrawals and deposits are recorded properly in WiSACWIS as they exist in the State maintained trust account. Withdrawals and deposits will be shown at the individual transaction level and sorted in the following order: date, type, and transaction id. The total page will display for each bank the total deposits and withdrawals for the given period, as well as initial period balance, end period balance, and current balance. If no ledger records exist for a particular bank, then a report will not be produced for that bank. | Y |
| FM0703b | Ending Placements Report | Fiscal | Fiscal | This report lists the placements that ended for period indicated in the parameter card. Specifically, these will be placements ending for children with Trust Accounts. The report will display the Case ID, Case Name, Participant Name, Begin Date and End Date of the placement. The user can then use the Case ID to search online for the case and retrieve more detailed information about the placement. | Y |
| FM0704b | Trust Account Deposit History Report | Fiscal | Fiscal | This report lists the deposit history for each child's trust account. The user may either specify Begin or a range of dates. Begin will total all deposits since a trust accounts inception. The second option allows users to determine the total deposits for a date range. Specifically displayed on this report are child's name, child's SSN, worker's name, worker's phone number, site location, FFP indicator, benefit amount, and the total amount. | Y |
| FM0705 | KIDS Daily Update Report | Fiscal | Fiscal | This report provides a KIDS data compare between SACWIS and KIDS for records processed during a particular run | N |
| FM0705b | Trust Acount Balance for Closed Cases | Fiscal | Fiscal | This report displays the trust account balances for cases that have been closed, but have open trust accounts to pay for arrears etc. This report only includes open trust accounts for cases that have been closed since a user-specified date. Specifically displayed on this report are child's name, child's SSN, Site Location, FFP Eligibility, benefit-specific amount balance, current balance and outstanding cost of care. | Y |
| FM0706 | KIDS Daily Extract Exception Report | Fiscal | Fiscal | This report provides a listing of exceptions from the KIDS daily extract process | N |
| FM0706b | Trust Account Drawdown Report | Fiscal | Fiscal | This report displays the drawdowns made on the General Trust Account for each child, after the reimbursements are claimed by the state. The report also displays reversals and check cancellations of withdrawals that are specified by the user. Specifically displayed on this report are child¿s name, person ID, case ID, trust account ID, benefit type, draw down (or reversal or cancelled payments) amount, FFP category, date of transaction, payment ID, payment begin and end dates. | Y |
| FM0708a | Monthly KIDS Exception Report | Fiscal | Fiscal | This report shows errors resulting from Trust Account Ledger updates from KIDS, such as "CLOSED ACCOUNT". | N |
| FM0708b | Monthly KIDS Verification Report | Fiscal | Fiscal | This report shows deposits or withdrawals to the Trust Account Ledger from KIDS for verification. | N |
| PM02A00 | Birthday Report | Administrative | Administrative | This report lists all case participants who turned five, twelve and fifteen years old in the previous month and were moved from one service code to another. | N |
| PM02A01 | Foster Home List by Worker and Status | Permanency | Placement | Lists Foster Homes by Status for each Worker. | N |
| PM02A02 | Foster Home Activity by Worker | Permanency | Placement | Lists Foster Home information by Worker. | N |
| PM02A03 | Foster Home Counts and Vacancy Rates by Worker | Permanency | Placement | Counts Foster Homes and provides Vacancy Rate information by Worker. | N |
| PM02A08 | Provider Characteristics | Permanency | Provider | The purpose of this report is to capture comprehensive information about active home providers and their corresponding licenses (where applicable) during the reporting period. This report will generate two files: 1) a detail MS Excel file and 2) a summary MS Word file. | Y |
| PM02A100 | BMCW New Foster Homes | Permanency | Provider | Reports the number of new foster homes who were granted for DCF-56 level 1 or level 2 licenses within the reporting period. This report is used for contract monitoring purposes. | Y |
| PM02A101 | BMCW Bed Capacity | Permanency | Provider | Report the bed capacity statistics for all Milwaukee licensed foster homes (DCF- 56 license) that have active or on hold licenses within the reporting period. This report is used for contract monitoring purposes. This report only provides a snapshot of the bed capacity for a specific period and is not intended for finding daily capacity for placement. | Y |
| PM02A102 | RCC GROUP HOME PERFORMANCE MEASURE | Administrative | Provider | This report provides placement information for monitoring contracted Group Homes,Residential Care and CPA. This is a BMCW specific report. | Y |
| PM02B01 | Provider Resource Directory | Permanency | Provider | For each Worker, each Supervisor, each County, and Statewide this report lists all Providers (currently having information in the WiSACWIS system), by Status, by Provider Type with relevant provider information. | Y |
| PM04A05 | Monthly Application Statistics | Permanency | Provider | For each supervisor, this report lists the workers names and counts of all applications with activity during the requested month by the specified criteria for each worker. | N |
| PM04A06 | Monthly Licensing Activity | Permanency | Provider | For each Supervisor, this report lists the workers and their providers by application or License Status and Provider Type. The report includes Provider Name, Provider ID, Provider Address, Phone number, License Type, License capacity, Date Application was made or License became effective and Date License expires. | N |
| PM04A08 | Monthly Expiring Non-CHIPS Kinship Homes | Permanency | Provider | This report will provide a list of non-CHIPS kinship providers due for assessment. Kinship providers a) who have an active Kinship Care - Non-CHIPS service; b) who received payment in the month just run for a child placed under a Kinship Care - Non CHIPS service type; c) whose last reassessment date (from a new Provider Note type of Kinship Reassessment) was more than 270 days (9 months) prior to the report run date. If there is no Kinship Reassessment Provider Note, the date the Provider was Approved or screened into eWiSACWIS is used. | N |
| PM04A100 | Level of Care Monitoring | Permanency | Provider | Provides information related to the conversion of relative homes to be Foster Homes (Level 1 or 2). | Y |
| PM04b01 | Facility Workload by County | Permanency | Provider | This report displays the workload per County, for facility licensing. | Y |
| PM04b02 | Facility Workload by Licensor | Permanency | Provider | This report displays the workload per Licensor, for facility licensing. | Y |
| PM04b03 | Licensor Provider Management Report of Site Visits | Permanency | Provider | This report displays the dates Site visits occurred as well as the date for the next visit, for facility licensing. | Y |
| PM04b04 | Monthly Site Visits | Permanency | Provider | This report displays the Site visits that occurred and actions taken within a Month | Y |
| PM04b05 | Enforcement Actions | Permanency | Provider | The report displays Active and Closed Enforcement Actions by Facility. | Y |
| PM04b06 | Licensing Control Report | Permanency | Provider | The report displays information pertaining to pending License applications and Licenses up for renewal, for facility licensing. | Y |
| PM04b07 | Licensor Complaint Tickler Report | Permanency | Provider | This report displays information regarding complaints against providers. | Y |
| PM04b08 | Management Directory | Permanency | Provider | The report displays information pertaining to pending and active Private provider Facilities Licenses. | Y |
| PM1001 | Provider: Monthly Recruitment Report | Permanency | Provider | Lists Recruitment Events held during the month information such as Date and Cost. | N |
| R673 | SS/OG Case Extract for CARES Match | Administrative | Administrative | Creates an extract file of Safety Service and Ongoing Case Management cases that opened during query period and are still open at the end of the query period. | Y |
| SM02X100 | Access Report (Enhanced) | Safety | Access |
NOTE:
Report parameter dates should be within the same
calendar year. Provides details for CPS Reports and Service Intakes, as well as ancillary details concerning case participant demographics, the unit to which the case was assigned after being screened, and summary information on number and types of intakes, intake timing trends, ZIP code trends, date/time trends, etc. The purpose of the Access report is to track the intake activity recorded by county and state workers in Access windows in eWiSACWIS. The report population captured for this report will include all intakes screened in and out at the supervisory level during the reporting period. This report will also include a breakdown of the number of intakes by response time (CPS only), maltreatment type (CPS only), and services report type (service only). The Access report includes multiple detailed output files and multiple summary outputs, distributed monthly for each county and Statewide. |
Y |
| SM0301 | Referrals | Safety | Access | This report summarizes information relating to information and referral requests that were documented during the reporting month. | N |
| SM04A02 | Case List | Administrative | Administrative | The purpose of this report is to document the number of cases by case type that were open during a given reporting period. | Y |
| SM04A07 | Case List by Worker - Summary | Administrative | Administrative |
When requesting for individual worker, this
program will produce an MS Word file identified
by the report name and worker ID. This report
will be an individual worker's list of current
open cases. When requesting for a worker who is
a supervisor, this program will produce a
formatted Adobe Acrobat PDF file identified by
the report name and supervisor ID. This report
will list the supervisor's current open cases
followed by a list of current open cases for
each worker who report to the supervisor. |
Y |
| SM04A100 | BMCW Ongoing Case Management Caseload | Administrative | Administrative | This report provides summary and detail data regarding the entry and exit and program activity data regarding cases and children that are being served in the BMCW Ongoing Case Management program. This report will be used by the BMCW program regions to assess and monitor caseload activity and ultimately, to determine the monthly payment to each BMCW Ongoing Case Management vendor based on the number of cases and the contracted rate per case. | Y |
| SM04A101 | BMCW Safety Services Caseload | Administrative | Administrative | This report provides summary and detail data regarding the entry and exit and program activity data regarding cases and children that are being served in the BMCW Safety Services program. This report will be used by the BMCW program regions to assess and monitor caseload activity and ultimately, to determine the monthly payment to each BMCW Safety Services vendor based on the number of cases and the contracted rate per case. | Y |
| SM0501a | Daily Case Closure Edit Report | Administrative | Administrative | Lists daily case closure edits for cases that were denied closure. | N |
| SM0501b | Closed Cases Report | Administrative | Administrative | This report provides information on cases that were closed during the previous month. | N |
| SM06A01 | Initial Assessment Site Activity | Safety | Initial Assessment | Counts cases of specific types and statuses on a monthly basis for a calendar year, by Site. Includes final summary counts for specific categories in each Site. | Y |
| SM06A03 | Recurrence of Maltreatment | Safety | Initial Assessment | The Recurrence of Maltreatment report presents summary and child level-detail for maltreatment recurrence. Results are based on a user-specified period where substantiated victims during the period also return as substantiated victims during the prior six-months, with at least one day between the first and subsequent reports. Consistent with the federal definition, both likely to occur (risk) and substantiation (actual harm) case findings are included in this report. Additional case detail is provided at the child level including maltreatment type, maltreater relationship, and report and assessment data. | Y |
| SM06A04 | Initial Assessment Activity Report | Safety | Initial Assessment | The purpose of the Initial Assessment Activity report is to track the number of open and closed assessments and their associated maltreatment types and maltreatment determination results. This report will also include a breakdown of investigation disposition findings and the number of children put into placement. | Y |
| SM06A05a | CPS Initial Assessment Timeliness - County | Safety | Initial Assessment | PEP Report: Report of timeliness of completed Initial Assessments for screened in PS Reports, by county specified. | Y |
| SM06A05c | CPS Initial Assessment Timeliness - Statewide | Safety | Initial Assessment | PEP Report: summarizes the timeliness of response to reports of child abuse and/or neglect for the entire state. | Y |
| SM06A06 | Initial Assessment Data Quality | Safety | Initial Assessment | The purpose of this report is to track specified child and caretaker characteristics being entered by the worker that are relevant toward improving data quality of initial assessments. The report will also capture all CPS reports within the query period, documenting the creation of the initial assessment and other critical data captured as part of an initial assessment. A summary document listing cases where there may be potential data quality concerns for an initial assessment will be provided for all cases where 10 days has lapsed from the date the CPS report was received. Additional case level detail will be provided in an accompanying EXCEL file for these cases and any other CPS reports identified by this data quality report. | Y |
| SM06A100 | BMCW Initial Assessment Caseload | Safety | Initial Assessment | The purpose of this report is to monitor the case and workload of BMCW Initial Assessment workers, and provide a management overview report for management / community monitoring | Y |
| SM06A101 | BMCW IA Dashboard | Safety | Initial Assessment | Reports broad, high level Initial Assessment information for BMCW Initial Assessment workers, caseload, timeliness of IA investigation, recurrence rates, and Initial Health Screening compliance. | Y |
| SM06A102 | BMCW Substantiated Allegations w/in 12 mo Permanency | Safety | Initial Assessment |
Percent of children who do not experience a
substantiated allegation of maltreatment within
12 months of achieving permanence (i.e.,
reunification or, transfer of guardianship). |
Y |
| SM06A103 | BMCW Substantiated Allegations w/in 12 mo reunification | Safety | Initial Assessment | Percent of BMCW children who do not experience a substantiated allegation of maltreatment within 12 months of reunification. | Y |
| SM06A104 | BMCW-Substantiated Maltreatment on open SS cases | Safety | Initial Assessment |
Track the number of BMCW cases that have
incidents of substantiated maltreatment while
the case is open in Safety Services. |
Y |
| SM06A105 | BMCW-Substantiated Maltreatment on closed SS cases | Safety | Initial Assessment | Track the number of BMCW cases that have incidents of substantiated maltreatment within 12 months of the case closing in Safety Services | Y |
| SM06A106 | IA Tracking | Safety | Initial Assessment |
Reports relevant details for cases assigned to
Initial Assessment workers, related casework
that is required and timelines/deadlines. The on-demand default parameter dates are: From: 1st of the month that was two months ago To: the current run date |
Y |
| SM06A107 | IA Backlog | Safety | Initial Assessment | Provides information for CPS reports received within the parameter period which have not been linked to an Initial Assessment and/or the Initial Assessment has not been fully completed and approved. | Y |
| SM06a108 | BMCW IA Decision | Safety | Initial Assessment | This report provides information for all Initial Assessments completed within the query period. Summary reports show Initial Assessment decisions summarized by region, supervisor and worker. | Y |
| SM06B01a | CPS Safety | Safety | Access | PEP Report: Report of timeliness and safety response for completed Initial Assessments. | Y |
| SM06B01c | CPS Safety - Statewide Summary | Safety | Access | PEP Report: summarizes the timeliness and safety response for completed Initial Assessments for the entire state. | Y |
| SM06A109 | Initial Assessment Report | Safety | Initial Assessment | Enter description here | Y |
| SM06C100 | BMCW-FACP-CST | Well-Being | Well-Being | The purpose of this report is to monitor the completion of Family Assessments, and CST meetings. It will be used to monitor all cases open with the BMCW Ongoing unit." | Y |
| SM07A01a | Use of Education Screen - County | Well-Being | Education | PEP Report that tracks the worker utilization of the Education Screen for children receiving Ongoing Services for the County specified. | Y |
| SM07A01c | Use of Education Screen - Statewide Summary | Well-Being | Education | PEP Report: Statewide summary of worker utilization of the Education Screen for children receiving Ongoing Services. | Y |
| SM0801a | Ongoing Plans - County | Permanency | Permanency Planning | PEP Report: Tracks timeliness for Family Assessment & Case Plans, and Case Progress Evaluations for Ongoing Cases. | Y |
| SM0801c | Ongoing Plans - Statewide Summary | Permanency | Permanency Planning | Statewide Summary of the timeliness for Family Assessment & Case Plans and Case Progress Evaluations for Ongoing Cases. | Y |
| SM0802 | Permanency Plan Detail Report | Permanency | Permanency Planning | This report displays detailed and summary information on permanency plans and permanency plan reviews and hearings created for all children that are currently in placement. | Y |
| SM0803 | Independent Living | Permanency | Permanency Planning | This report will track the Independent Living services that are provided by Counties for children 15 years of age and older and have open placement during the reporting period. | Y |
| SM08X100 | BMCW Permanency Plan Review Compliance | Permanency | Permanency Planning | This report displays detailed information on permanency plans and permanency reviews and hearings created for all children that are currently in placement during the reporting period. The summary report is used to measure the timeliness of permanency plan reviews and hearings. | Y |
| SM08X101 | NYTD Youth Contact | Permanency | Permanency Planning | Monthly report that lists the NYTD youth name, most recent contact information, and originating county. This report includes youth who is in care and turn 17 during the report ing period. | Y |
| SM08X103 | Weekly NYTD Youth | Permanency | Permanency Planning | Weekly report that lists the NYTD youth name, most recent contact information, and originating county. This report includes youth who is in care and turn 17 during the report ing period. | Y |
| SM08X104 | NYTD Youth 17 | Permanency | Permanency Planning | Monthly report that lists the 17 year old youth who must complete the survey in the past 12 months from report begin date. This report is used for performance tracking purpose. | Y |
| SM08X106 | Permanency Consultation Monitoring Report | Permanency | Permanency Planning |
This report provides open permanency consultant
assignments during the reporting period and
associated client demographic information. This report is for All Counties only and there are no individual County output files. |
Y |
| SM08b01a | Ongoing Planning - County Summary and Details | Permanency | Permanency Planning | Report identifying timeliness of documenting results of the family assessments and the initial case plans, and case progress evaluations. | Y |
| SM08b01c | Ongoing Planning - Statewide Summary | Permanency | Permanency Planning | Statewide Summary of the SM08b01 Ongoing Planning Report. | Y |
| SM10A05 | Children in Substitute Care by Race, Age, and Placement Type | Permanency | Placement | Counts Male and Female Children in Substitute Care by Race and Age in each Placement Type. | Y |
| SM10A09 | Adoptions Disrupted Placements | Permanency | Placement | Lists cases where a Child's Placement in an Adoptive Home has been closed. | Y |
| SM10A100 | BMCW-Stabilization-Center and Assessment Centers | Permanency | Placement | This report provides a summary and detailed counts and percentage of children who placed in assessment centers and placement stabilization centers during the reporting period timeframes | Y |
| SM10A101 | BMCW Foster Home Compliance | Permanency | Provider | Provide information regarding maltreatment of children in out of home care for the purpose of assessing performance and outcomes, specifically for Foster Home providers. | Y |
| SM10A102 | BMCW Treatment Foster Home Compliance | Permanency | Provider | Provides information regarding maltreatment of children in out of home care for the purpose of assessing performance and outcomes for Treatment Foster Home providers. | Y |
| SM10A103 | BMCW OHC Re-entry within 12 mo. of reunification | Permanency | Permanency Planning |
Percent of BMCW children who do not re-enter out
of home care within 12 months of reunification. |
Y |
| SM10A104 | BMCW OHC Placements without Prior SS Case | Permanency | Placement | Percent of BMCW children who enter out of home care without previous involvement with safety services case that closed within twelve months of entry into OHC. | Y |
| SM10A105 | BMCW Children Reunified within 12 mo. of Removal | Permanency | Placement |
Percent
of BMCW children who are reunified with parents
or caretakers within 12 months of entering out
of home care. |
Y |
| SM10A106 | BMCW Recidivism in Safety Services | Permanency | Permanency Planning |
Track the number of cases that return to Safety
Services providing a breakout of the time
between the most recent episodes. |
Y |
| SM10A108 | Placement Verification | Permanency | Placement |
Provides detailed information related to
Placements and financial payment forecasting. Breakout tabs include: Foster Care (incl TFH), Kinship, Facilities, Other Placements, and One-Time payments. |
Y |
| SM10A109 | ASFA Report | Permanency | Placement | Federal regulations require States to document ASFA and Permanency Planning information for children who have been in out of home care for 15 out of the last 22 months. This report indicates whether that documentation has been completed or has yet to be completed for the county specified. | Y |
| SM10A21 | Median Length of Stay | Permanency | Placement | Median Length of Stay report presents summary and child-level detail for the median length of stay (in months) of children in placement at a given point in time. | Y |
| SM10A22 | Time to Reunification | Permanency | Placement | Time to Reunification report presents summary and child-level detail for all discharges from out-of-home care, including discharges to reunification. Results are based on a calendar year period where children were discharged from care. The report presents summary data by specific time intervals based on the child¿s most recent removal from home to the point of discharge. Discharges from Title-IV-E Reimbursable placements and Court-Ordered Kinship Care placements are also presented as a subset of discharges from all placements. Child level detail includes demographic information and placement history by county, site or region, supervisor and worker. | Y |
| SM10A23 | Maltreatment in Out of Home Care | Permanency | Placement | The Maltreatment in Out of Home Care report presents summary and child level-detail for allegations of maltreatment towards children in out of home care by Foster parents, Relative court-ordered care providers, or Staff at RCCs. Results are based on reports of abuse within a calendar year (CY). All reports against Foster Parents, Relative court-ordered care providers, and Staff are included in the report regardless of the allegation decision/finding. Additional case detail is provided at the child level including maltreatment type, maltreater relationship, and report and assessment data | Y |
| SM10A24 | Re-entry to Out of Home Care | Permanency | Placement | This report shows children in out of home care (OHC) based on when they entered/re-entered out of home care. The Summary Data will capture all children who have been placed (or re-placed) in out of home care during the report dates within the county and the "site/region" specified. This information is further organized by Entry/Re-Entry Timeframes and by the IV-E Reimbursability placement type. | Y |
| SM10A25 | Placement Stability | Permanency | Placement | Provide information regarding placement stability for children in out of home care for the purpose of assessing performance in relationship to the federal performance indicators and outcomes. | Y |
| SM10A27a | ASFA Documentation - County | Permanency | Placement | PEP Report: Federal regulations require States to document ASFA and Permanency Planning information for children who have been in out of home care for 15 out of the last 22 months. This report indicates whether that documentation has been completed or has yet to be completed for the county specified. | Y |
| SM10A27c | ASFA Documentation - Statewide Summary | Permanency | Placement | PEP Report - Statewide: Federal regulations require states to document ASFA and Permanency Planning information for children who have been in out of home care for 15 out of the last 22 months. This report indicates whether that documentation has been completed or has yet to be completed. | Y |
| SM10A30a | Siblings in Placement Summary - County | Permanency | Placement | PEP report that tracks the children who are in placement who have siblings. Indicates whether siblings are placed at the same provider home. This is a point in time report. | Y |
| SM10A30c | Siblings in Placement Summary - Statewide Summary | Permanency | Placement | PEP report that is a Statewide summary of the children who are in placement who have siblings. Indicates whether siblings are placed at the same provider home. This is a point in time report. | Y |
| SM10a31 | Kinship Placement Report | Permanency | Placement | The purpose of this report is to track the number of county funded and TANF payments for children that are in a kinship care placement or receiving kinship type services. | Y |
| SM10C01 | Standard Program Services | Administrative | Administrative | This report provides a listing of the documented Standard Program Services and the associated data elements recorded in the Standard Program Services module. | Y |
| SM10a32 | Placement Detail Report | Permanency | Placement |
This report provides detailed information
regarding out of home placements within a given
query period. The placements in this report are
based on the primary county of the case, which
may not be the county that created the out of
home placement. Due to multiple case activites potentially being created across multiple counties during the reporting period, the distinct children and placement summary totals may not match the number of records displayed in the Detail report. |
Y |
| SM10A35 | BMCW OHC Placement Count | Permanency | Placement | This report provides information regarding placement count for BMCW children in out of home care for the purpose of assessing performance in relationship to the settlement performance indicators and outcomes. To run a monthly report use the first and last day of the previous month. To run an annual report, use the first and last day of the previous year. | Y |
| SM10C100 | Standard Program Services Spreadsheet | Administrative | Administrative | This report provides a spreadsheet listing of the documented Standard Program Services and the associated data elements recorded in the Standard Program Services module for the user specified time period. Output file contains both Summary totals and Detailed data information. | Y |
| SM10a33 | Placement Correction Report | Permanency | Placement | The purpose of this report to identify cases that look to have errors regarding out-of-home placements to aid future data clean up effort. The focus of the report will be children with valid AFCARS placements. | Y |
| SM13A01a | Medical-Mental Health-Disability Info | Well-Being | Health/Mental Health | PEP Report that tracks the worker utilization of the Medical Mental Health Screen for children receiving Ongoing Services. | Y |
| SM13A01c | Medical-Mental Health-Disability Info - Statewide Summary | Well-Being | Health/Mental Health | PEP Report that presents a Statewide summary of worker utilization of the Medical Mental Health Screen for children receiving Ongoing Services. | Y |
| SM1701 | Subsidized Guardianship | Permanency | Placement |
This report displays children in open family
cases with a program assignment and also
displays children that are in a closed family
case and are not part of a SG or Adoption case,
children in a SG case, or children with a Legal
Status of Adoption Finalized. **Please Note: On Demand requests of this report must have a county specified if the 'County' output is selected. If the chosen output is Statewide, the county must be 'All'. |
Y |
| SM17X100 | BMCW Meta House | Administrative | Well-Being | This report is to provide data for the Meta House Grant with BMCW. The information will be used by the Planning Council as a data source for reporting results to the federal agency in charge of the grant, BMCW and Meta House to monitor the program. | Y |
Updated March 31, 2011